Information for Maine Nonprofits During COVID-19

Reopening to the Public and Restarting Maine's Economy

The COVID-19 pandemic has created unprecedented challenges for Maine’s economy. Like our peers in the corporate sector, nonprofit organizations are assessing when and how to safely reopen offices, resume or expand in-person services, and reimagine work.

One thing is clear: nonprofits are a vital part of Maine’s current and future economy.

Below we are compiling resources and tools to help nonprofits navigate “reopening” Maine’s economy during and after the coronavirus pandemic. If your organization is developing tools to support other nonprofit organizations, let us know!

Reopening with Purpose: Guidance for Maine Nonprofits Impacted by the Pandemic

MANP has developed a nonprofit-specific guidebook to assist nonprofits in shaping their plans to reopen offices and re-engage with the public. Learn more and download your free copy! Note: while published in summer 2020, the content remains a useful general resource and should always be used in concert with current public health guidance and state prevention checklists (see below).

State + Federal Plans

• As announced May 13, effective May 24th, Maine will:
  • lift all capacity limits and requirements to physically distance in all public outdoor settings.
  • lift all capacity limits in public indoor venues. Physical distancing requirements are also eliminated, except in settings where people are eating or drinking and therefore would be removing their face covering – such as indoor restaurants, bars, dining areas in camps or in congregate living facilities, and break rooms.
  • adopt the U.S. Centers for Disease Control and Prevention’s (U.S. CDC) new guidance which allows fully vaccinated Americans not to wear face coverings indoors.

• The fourth and final stage of the Restarting Maine’s Economy plan ended with the release of the Moving Maine Forward plan on March 5, 2021.
• Weekly updates with MDECD Commissioner Heather Johnson, Wednesdays from 3:30-4:30pm (Zoom link & schedule at https://www.maine.gov/decd/home).

Vaccine Access + Vaccine Policies

• All Mainers aged 12+ are eligible to get a COVID-19 vaccine. This searchable website lists 200 vaccine sites across the state. If you need further assistance, call 1-888-445-4111.
• If your nonprofit is hosting a vaccine clinic, tag us on social @MaineNonprofits and we will happily amplify your work!
• Civis Analytics’ COVID-19 vaccine campaign toolkit
• Recording of “How every nonprofit can help the communities we serve get vaccinated”
• The National Forum on COVID-19 Vaccine has a variety of materials and resources, including information on:
  • Equitable Vaccine Implementation,
  • Engaging Community-Based Organizations to be Vaccination Partners, and
  • Increasing Vaccine Confidence through Communication and Community Engagement
• Vaccine policies:
  • Help Desk FAQ: Can Nonprofits Require COVID-19 Vaccines? (MANP Blog)
  • Recorded Webinar: Vaccinations and the Workplace: Questions in the Time of COVID-19, co-hosted by Maine Public Health Association and MANP with attorney Anne-Marie Story of Rudman Winchell and Dr. Stephen Sears of Maine CDC. June 9, 2021.
  • COVID-19 Vaccination Policy Recommendations (TSNE MissionWorks)
  • How to craft a COVID-19 employee vaccine policy (Mainebiz, authored by attorneys from Brann & Isaacson)
  • Reopening After COVID-19: What Nonprofits Need to Know About Reasonable Accommodation of Employees With Disabilities (Blue Avocado)
  • HIPAA Issues Can Arise with COVID-19 Vaccinations
  • COVID-19 Vaccines: Seven Questions for Employers (JDSupra)
  • Washington Post addresses employee FAQs

Advice for Boards + Staff Leaders

• When to “Return”: Questions Nonprofit Executives Need to Think About (BoardSource)
• Nonprofit Workforce Re-Entry Toolkit (UST)
• Find more about the board’s role and strategy development
• Take 10: Resume & Thrive Strategies (Nonprofit Risk Management Center)
• Managing Resumption Risks (Nonprofit Risk Management Center)
• Returning to the Workplace: Legal Obligations and Risks (ASAE)
• COVID-19: Best practice considerations for resuming work in an office setting (Norton Rose Fulbright)
• Back to Business After COVID-19: Legal Considerations When Rehiring Employees (Fox Rothschild, LLC)

Trainings + Forums

• Recorded Webinar: What nonprofits need to know as staff and volunteers return from remote work to in-person operations (National Council of Nonprofits, held on April 9, 2021)
• Recorded Panel Discussion: Executive Session: Nonprofits’ Strategic Role In Healing A Nation (The NonProfit Times)
• Recorded Webinar: 1,2,3, Green Light? Critical Steps for Successful Workplace Re-Entry (Nonprofit HR)

General Guidance + Resources

• Centers for Disease Control and Prevention Guidance including recommendations for fully vaccinated people.
• The Maine Department of Economic and Community Development has General COVID-19 Prevention Guidance on best practices for safely operating during COVID-19. Certain industries and activities may have additional guidance specific to those settings. See the Centers for Disease Control and Prevention (CDC) guidance for more information.
• The U.S. Department of Labor (USDOL) hosted a national online dialogue to solicit ideas about challenges that may be faced as businesses reopen and how best to help employers and workers reopen America’s workplaces safely. Through this online dialogue, USDOL heard from America’s employers and workers. They shared their best ideas about (1) reopening businesses, (2) commuting safely, (3) working safely, (4) accommodating members of vulnerable populations, (5) supporting America’s families, and (6) reducing regulatory burdens. The dialogue is now closed and you can view the final report and the ideas here.
• OSHA guidance related to COVID-19

Industry/Mission-Area Specific Tools

Many of the MDCED lists are being regularly updated, so cross-check the MDCED website to see if there is more updated guidance than what is listed below

Camps, Summer Education Programs & Outdoor Recreation

• CDC info for childcare, schools and youth programs
• Field Guide for Camps on Implementation of CDC Guidance (American Camp Association and YMCA of the USA) – in-depth advice expanding on the CDC’s one-page decision-making tool for youth programs and camps during the COVID-19 pandemic.
• CDC guidance for parks and recreation (including graphics)

Performing Arts:

• Event Safety Alliance Reopening Guide
• Reopen Every Venue Safely
• 2020-21 Season Planning Guide for Community Choruses
• Performing Arts Center Consortium’s Guide to Reopening Theatrical Venues

Museums + Libraries:

• Maine Library Commission approved COVID-19 Prevention Checklist: Public Library Guidance (May 20, 2020)
• The Art of Reopening: A Guide to Current Practices Among Arts Organizations During COVID-19 (National Endowment for the Arts)
• Reopening Plans: Resources for Libraries
• Re-opening Supplies Purchasing List (PDF with clickable links)

Churches + Faith-Based Groups

• CDC guidance for communities of faith

Health and Human Services:

• CDC Checklist for Homeless Service Providers During Community Re-opening

Tribal Communities

• CDC guidance for tribal communities

Samples, Templates, Tools + Graphics

• CDC’s Cleaning & Disinfecting Decision Tool
• Return to Work Checklist (Mineral)
• Return to Work Considerations: Postings & Policies (Mineral)
• Employee Notice: Face Covering Policy (Mineral)
• Employee Furlough Recall Letter (Mineral)
• Employee Welcome Back Letter (Mineral)
• Graphic: Face Covering Do’s & Don’ts (CDC)
• Poster: Stay Home When Sick (CDC)
• Flyer/Handout: How to Protect Yourselves and Others (CDC)
• Many other graphics/flyers/signs (CDC)
• Maine DECD has created badges (for businesses that have used the checklist and filled out the compliance form) to voluntarily post on their doors, website or social media channels to help instill consumer confidence in their operations.
  • Door sign (PDF)
  • Print: Black (EPS), White (EPS), Black (JPEG)
  • Website: Black (SVG), White (SVG), Black (PNG), White (PNG)

Input + Feedback

• The Mills administration is using this comment form to collect input on their plans/approach to re-open the economy.

Maine’s Economic Recovery – The Big Picture

Planning for “reopening” is taking place within the broader context of conversations about Maine’s economic recovery and economic development. In May 2020, Governor Mills formed an Economic Recovery Committee to develop specific policy recommendations to stabilize the state’s economy and build a bridge to future prosperity in the wake of the COVID-19 pandemic. MANP’s Executive Director, Jennifer Hutchins, serves on this committee. Learn more about the committee’s work.